| Net-It Central
Net-It Central FAQ (Frequently Asked
Questions)
Why
should I consider Net-It Central?
How
do I publish documents to a Web site or intranet?
Navigating
What
about security and revision control?
Net-It
Central technical questions
Net-It
Central Evaluation and Licensing Questions
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Why
should I consider Net-It Central?
Question: Why is Net-It
Central a better publishing tool?
Answer: There are a variety of ways to convert
documents into Web-readable formats, including
HTML conversion or PDF documents. Net-It Central
eliminates the human processes associated with
taking this converted document through the additional
steps to reformat, update, and place this document
on a Web site. Now employees throughout your
company can publish documents directly to a
Web site or intranet as easily as they would
save a file.
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Question: Does Net-It Central
use HTML conversion?
Answer: No. In fact, Net-It Central
is the only Web publishing tool that doesn't
use HTML conversion. Net-It Central's unique
process compresses document files while retaining
their formatting, making them viewable on the
Web through a standard Java- or ActiveX-enabled
Web browser.
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Question: How does
Net-It Central compare to PDF conversion?
Answer: Net-It Central offers the
viewing accuracy and clarity of PDF files, without
requiring a plug-in. Net-It Central publishes
directly to your Web site or intranet, which
PDF doesn't do. It also handles large document
publishing more elegantly. With PDF, a large
document means a large file - and that means
a lengthy download to the desktop in order to
be able to read the document. Net-It Central
turns that 500 page manual into a composite
document of 500 individual pages which can now
be navigated by selecting a page number.
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How do
I publish documents to a Web site or intranet?
Question: How easy is
it to publish documents to my site?
Answer: Very easy! Net-It Central's
publishing process consists of five simple steps--
1. Establish document libraries.
2. Choose a template.
3. Customize the template with fonts and colors.
4. Choose your subject folders .
5. Add documents.
Net-It Central can now be set up
to run its automation process according to your
needs (e.g., daily at 11 pm), when it will publish
your files or updates directly to your Web site.
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Question: How do the documents get
to my site?
Answer: You can either place files
in the appropriate directory of your source
tree on your physical network, or you can contribute
files through the Contributor. When Net-It performs
its next scheduled or manual site build, it
automatically adds them to your Web site.
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Question: What is a document library?
Answer: A document library is a
linked collection of Web or intranet documents
that contain both the original (source) files
and the published (uploaded) files on the Web
server. You can create as many document libraries
as you want and have Net-It Central manage and
update any or all of them automatically. Each
document library can have its own look and feel,
or you can have them all conform to your corporate
standards.
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Question: What
is a template?
Answer: Net-It Central includes
pre-designed templates to help you define the
look and feel of your Web site or intranet.
Each set of templates contains a hierarchy of
subject folders to help you organize your documents.
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Question: Can I customize the site
templates?
Answer: Yes. Net-It Central offers
you a choice of fonts, font colors, and a palette
to choose colors for three areas of your site,
as well as the option to add a title, footer,
and logo. You can edit the existing templates
to give your site a more customized appearance,
or create an entirely new template of your own
by editing the template's HTML files.
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Question: How
can I be sure Net-It Central will send my files
to the right places on my site?
Answer: The hierarchy contained
in the template you choose automatically organizes
your site, and determines location for each
document. All you need to do is decide which
documents you want in each subject folder, and
Net-It Central does the rest.
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Question: Can
I control when files appear on the site, and when
they are deleted?
Answer: Yes. The time dated content
feature lets you designate start and stop dates
for each file. To set this up for an individual
file, access the document in the directory window
on the Property Manager screen, and then designate
the start and stop dates. You can also override
existing start and stop dates on the Options
screen.
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Question: Can
I control when documents are published to the
site?
Answer: Yes. The Scheduler (on the
Build dropdown menu on the first screen) lets
you set times for your site to rebuild.
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Question: Can
I control whether documents can be printed, copied
or downloaded?
Answer: Yes. You can enable printing,
copying or downloading from the Property Manager.
Individual contributors can also designate whether
these are allowed from the Contributor when
they add or update documents.
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Question: Can
I designate specific documents to print sooner
than others?
Answer: Yes, by using the Priority
Publishing feature. To set it up for an entire
site, check the Publishing Priority box on the
Options menu and enter a number (1 or greater)
to indicate how often you want the site to rebuild.
Then, use the Scheduler ("Set Schedule" on the
Build dropdown menu on front screen) to schedule
your site to rebuild.
To enable individual contributors
to publish documents on priority, check the
box on the Contributor Settings screen. The
site administrator can control which users have
this privilege by designating a password that
users need to enter before the Contributor will
let them publish on priority.
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Question: Can I restrict
access to information on the site?
Answer: Yes. If you're using Windows
2000 or higher, you can enable the Transfer
Security plug-in so you can apply the same user
access restrictions with Net-It Central that
you do for Windows.
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Question: Can
I alert users that new documents have been added
to the site?
Answer: Yes. You can use Net-It
Central's "Smart Updates" feature to automatically
flag new and updated documents.
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Question: Is
there a limit to how many pages Net-It Central
can manage?
Answer: The only limitations are
based on the version of software you purchase.
The amount of time it takes to convert a page
would depend on the content. For example, a
newsletter with photos, graphics and lots of
formatting would take longer than a page of
straight text.
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Question: Can
Net-It Central have the capability handle streaming
video?
Answer: It can add a video to your
site, but it can't convert it. The file has
to be printable in order for Net-It Central
to convert it.
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Question: How do I see my site
once it's published?
Answer: When your site is finished
building, a dialog box will appear indicating
the build is complete. This dialog also
has a Launch Site button that you can use to
launch the site, or you can select Launch site
from the Document Sites dropdown menu on the
first screen.
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Navigating
Question: Is it
easy for me and others to move around the site?
Answer: Yes. Net-It Central includes
a standard document tool bar familiar to anyone
who uses desktop software programs. The document
tool bar includes commands that enable you to
move within and between documents, zoom in and
out of documents, and copy and print text.
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Question: Can
I easily find documents once I've added them to
my site?
Answer: Yes. The templates and subject
folders help you find documents you've already
added to your site in case you want to make
changes.
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Question: How do others contribute
to the site?
Answer: By using the Contributor.
The Contributor feature is designed to lessen
the burden on your Webmaster and IT department
by enabling anyone in your company to publish
information to your Web site or intranet. Employees
can organize, add, manage, and update documents
whether they're on or off-site, regardless of
their technical knowledge level.
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Question: Will Net-It Central
work with search engines?
Answer: Yes. Net-It Central supports
most standard search engines such as Microsoft
Index Server, Netscape, and Excite.
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Question: Do
I need to install separate software to use the
search feature?
Answer: No, assuming you already
have a Web browser installed on your computer.
Net-It Central uses standard HTML-embedded search
strings in conjunction with third party software.
Net-It Central documentation includes configuration
instructions for the MS Index Server, as well
as Netscape, and Excite search engines.
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Question: How do
I print documents, and what quality are they?
Answer: Net-It Central uses standard
Windows printing features that are supported
by your printer and print driver. Therefore,
your documents will look like anything you print
with desktop programs you normally use.
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What about security
and revision control?
Question: How secure is Net-It Central?
Answer: As secure as your network
or firewall. Net-it Central works with the encryption
settings on your firewall, and with the permissions
you set on your Web server.
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Question: Can I designate
access rights to various documents?
Answer: Yes, by setting permissions
through your Web or network server.
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Question: How
do I ensure unauthorized users can't publish or
change information?
Answer: Net-It Central enables you
to set permissions through your file server's
operating system to give "read", "write", "edit",
etc. rights to users who will be submitting,
editing and deleting documents. You can also
set individual access privileges through your
Web server software, or by replicating the same
user privileges you use for Windows to determine
who can view published documents through the
browser.
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Question: Is there any revision
management feature?
Answer: Not really. Net-It Central
is designed to be a cost effective, easy-to-use
Web publishing tool. While adding revision management
capability would add functionality, it would
increase the price, and make Net-It Central
more complex. Net-It Central can be integrated
with other programs to add revision management
and other features by using the CentralTools
API or the programmers guide. For more information,
please email our sales or technical support
departments at sales@blueice.co.uk or call
01242 253344.
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Net-It Central technical
questions
Question: What
type of operating system do I need to run Net-It
Central?
See the technical
information page.
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Question: How long does set-up normally
take?
Answer: Set up can take as little
as 20 minutes if you use the included 'Quick
Start Tutorial'.
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Question: Do I need a design
program like MS Front Page?
Answer: No. Net-It Central includes
pre-designed site templates that you can use
as is, or customize with your choice of font
and colors.
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Question: What document
files does Net-It Central recognize?
Answer: Net-It Central will work
with most commonly used desktop applications,
including Microsoft Word, Excel, and PowerPoint,
Lotus SmartSuite, Adobe Acrobat PDF, Visio,
and Corel WordPerfect Suite. Add the CAD
option to get support of most 2D CAD packages
as well.
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Question: What
do I do if Net-It Central doesn't recognize a
document I want to publish?
Answer: Although Net-It Central
works with most commonly used desktop applications,
there may be occasions where you may prefer
to use another viewer. Therefore, Net-It Central
offers you a choice of three default viewers--
KeyView™ by Verity®, Inc., Quick View Plus®
by Inso®, Inc., and MYRIAD by Informative Graphics®
Corporation. The viewer must be installed as
a separate entity. Informative Graphics now
includes a copy of MYRIAD with Net-It Central.
Please visit http://www.infograph.com/ and
link to the MYRIAD product page for further
information about MYRIAD and the formats it
supports.
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Question: How
accurately does Net-It Central convert my documents?
Answer: Net-It Central converts
documents IGC's compressed, Web-ready format.
This format retains near-perfect formatting,
including text attributes, pictures and graphics,
hyperlinks, tables, graphs, charts, and even
CAD layers.
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Question: Can
I exclude specific file types from being converted?
Answer: Yes. The Filter feature
gives you the option to exclude files such as
exe or zip files, and include files such as
html, jpeg, gif or PDF files, but not convert
them. When users access unconverted documents
the native application will launch.
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Question: Can I integrate
Net-It Central with other programs?
Answer: Absolutely. Use the CentralTools
API to create or add components that meet your
unique needs. For more information, please email
our sales or technical support departments at
sales@blueice.co.uk or call
01242 253344.
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Net-It Central
Evaluation and Licensing Questions
Question: Can I evaluate
Net-It Central before I buy it?
Answer: Yes. You have an initial
free 30-day evaluation period, after which you
have the option to download an "advanced" copy.
You can use the advanced copy, also at no charge,
for another 30 days.
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Question: How
many documents can I process during the evaluation
period?
Answer: Your initial evaluation
copy of Net-It Central is limited to 250 documents
and one document library for 30 days. You can
upgrade or even begin with an enhanced evaluation
edition with unlimited documents, if you prefer.
Once you have purchased Net-It Central, the
Standard and Professional editions have no limits
on the number of documents or users.
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Question: How are
the evaluation and real versions different?
Answer: The initial evaluation and
registered versions of Net-It Central are exactly
the same with two exceptions. While using the
evaluation version, you will notice your converted
documents include a small Net-It Central logo.
You also have a 250-document limit when processing
the document library(s) within your Net-It Central
.ncp project file.
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Question: How do I get
help during my evaluation period?
Blue Ice offer free and full pre-sales
support. Please contact our support department,
either by email to support@blueice.co.uk
or call on 01242 253344.
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